Every till figure on one line with four sources
The cashier’s declaration meets the ERP, the Z report from the new-generation till and bank movements on the same line. The store manager and area manager approve; head office accounting reads the colours and sees differences at a glance.
Colours show differences at a glance
Try the till control screen: open a till, look at the coloured cells, change the control limits to see the colours change, write a control note and save.
| Store | Till | Till date | Type | Approval status | Closed | Completed | Declared by | Checked by | |
|---|---|---|---|---|---|---|---|---|---|
| M01 · Merkez Mağaza | Kasa 1 | Yesterday | Z report | Approved | Yes | No | Cashier A. K. | ||
| M02 · Çarşı Mağaza | Kasa 2 | Yesterday | Z report | Approved | Yes | No | Cashier S. D. | ||
| M03 · AVM Mağaza | Kasa 1 | Yesterday | Z report | Partly approved | Yes | No | Cashier E. T. | ||
| M04 · Cadde Mağaza | Kasa 1 | Yesterday | Z report | Approved | Yes | No | Cashier B. Y. |
Pick a till from the list to open its check window.
| Description | Currency | Bank | Cashier | Till (ÖKC) | Bank feed | ERP | ERP at completion | ERP current | Images |
|---|---|---|---|---|---|---|---|---|---|
| Payments | |||||||||
| Cash | TRY | 1,250.00 | 1,250.00 | 1,250.00 | 1,250.00 | 1,250.00 | Show | ||
| Credit card | TRY | A Bankası | 2,980.00 | 2,980.00 | 2,980.00 | 2,980.00 | 2,980.00 | ||
| Credit card | TRY | B Bankası | 1,750.00 | 1,750.00 | 1,750.00 | 1,750.00 | 1,750.00 | ||
| Total | 5,980.00 | 5,980.00 | 5,980.00 | 5,980.00 | |||||
| Expenses | |||||||||
| Cleaning expense | TRY | 430.00 | 430.00 | 430.00 | 430.00 | Show | |||
| Total | 430.00 | 430.00 | 430.00 | ||||||
| Bank transactions | |||||||||
| Bank transfer (out) | TRY | A Bankası | 6,000.00 | 6,000.00 | 6,000.00 | 6,000.00 | 6,000.00 | Show | |
| Total | 6,000.00 | 6,000.00 | 6,000.00 | 6,000.00 | |||||
| Grand total | 12,410.00 | 5,980.00 | 6,000.00 | 12,410.00 | 12,410.00 | ||||
| Description | Currency | Bank | Cashier | Till (ÖKC) | Bank feed | ERP | ERP at completion | ERP current | Images |
|---|---|---|---|---|---|---|---|---|---|
| Payments | |||||||||
| Cash | TRY | 3,200.00 | 3,200.00 | 3,200.00 | 3,200.00 | 3,200.00 | Show | ||
| Credit card | TRY | A Bankası | 4,120.00 | 4,120.00 | 4,120.00 | 4,120.00 | 4,120.00 | ||
| Credit card | TRY | B Bankası | 2,310.00 | 2,090.00 | 2,310.00 | 2,310.00 | 2,310.00 | ||
| Total | 9,630.00 | 9,410.00 | 9,630.00 | 9,630.00 | |||||
| Expenses | |||||||||
| Electricity bill | TRY | 890.00 | 890.00 | 890.00 | 890.00 | Show | |||
| Total | 890.00 | 890.00 | 890.00 | ||||||
| Bank transactions | |||||||||
| Bank transfer (out) | TRY | A Bankası | 6,000.00 | 5,990.00 | 6,000.00 | 6,000.00 | 6,000.00 | Show | |
| Total | 6,000.00 | 5,990.00 | 6,000.00 | 6,000.00 | |||||
| Grand total | 16,520.00 | 9,410.00 | 5,990.00 | 16,520.00 | 16,520.00 | ||||
| Description | Currency | Bank | Cashier | Till (ÖKC) | Bank feed | ERP | ERP at completion | ERP current | Images |
|---|---|---|---|---|---|---|---|---|---|
| Payments | |||||||||
| Cash | TRY | 4,350.00 | 5,150.00 | 5,150.00 | 5,150.00 | 5,150.00 | Show | ||
| Credit card | TRY | A Bankası | 7,840.00 | 7,840.00 | 7,840.00 | 7,840.00 | 7,840.00 | ||
| Cash | USD | 120.00 | 120.00 | 120.00 | 120.00 | 120.00 | |||
| Total | 12,310.00 | 13,110.00 | 13,110.00 | 13,110.00 | |||||
| Expenses | |||||||||
| Cash out | TRY | 300.00 | 300.00 | 300.00 | 300.00 | Show | |||
| Total | 300.00 | 300.00 | 300.00 | ||||||
| Grand total | 12,610.00 | 13,110.00 | 0.00 | 13,410.00 | 13,410.00 | ||||
| Description | Currency | Bank | Cashier | Till (ÖKC) | Bank feed | ERP | ERP at completion | ERP current | Images |
|---|---|---|---|---|---|---|---|---|---|
| Payments | |||||||||
| Cash | TRY | 2,640.00 | 2,640.00 | 2,640.00 | 2,640.00 | 2,640.00 | Show | ||
| Credit card | TRY | A Bankası | 5,180.00 | 5,180.00 | 5,510.00 | 5,180.00 | 5,180.00 | ||
| Total | 7,820.00 | 7,820.00 | 8,150.00 | 7,820.00 | |||||
| Expenses | |||||||||
| Cleaning expense | TRY | 250.00 | 250.00 | 250.00 | 250.00 | Show | |||
| Total | 250.00 | 250.00 | 250.00 | ||||||
| Grand total | 8,070.00 | 7,820.00 | 0.00 | 8,400.00 | 8,070.00 | ||||
- Matches
- Within light limit
- Within medium limit
- Above medium limit
- No data: no colour
Illustrative screen with sample data.
A day end, from cashier to accounting
Pick a scenario and step through it: who does what, and what is on their screen.
One day end · Apparel · from declaration to accounting check
-
The cashier opens the till declaration; ERP payment types arrive grouped as Payments, Expenses and Bank movements, already filled in. The cashier enters what was counted.
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The Z number and a photo of the Z report are added, images for bank movements and payments, and a cashier note where needed. If a required image is missing, the declaration will not close.
-
As the declaration closes, the till’s Z report (Ingenico iCiroPro) and bank movements (Bulut Tahsilat) are fetched; ERP figures are kept with the declaration.
-
The closed declaration goes to the approvers linked to the store: store manager, area manager. They approve with a note, or reject with a reason, on their approvals screen; head office accounting then checks it.
-
Head office accounting opens the approved till: cashier, till, bank feed, ERP and current ERP side by side; matching cells green, mismatches red.
-
Accounting adds a control note and saves; the till is marked complete, its lines are locked and the ERP figure at that moment is kept separately.
- Till date
- Yesterday
- Declaration type
- Z report
- Cash (TRY)
- 1,250.00
- Credit card · Bank A
- 2,980.00
- Z report · 1245 added
- Bank receipt added
- ERPkept with declaration
- Till Z reportfetched
- Bank movementsfetched
Z report and receipt images are in.
Save- Cash · tillmatches
- Credit card · tillmatches
- Bank transfer · bank feedmatches
- Closed
- Yes
- Completed
- Yes
- Control note
- OK
A cash difference · Department store · a red cell
-
The ERP shows 5,150.00 cash; the cashier counts 4,350.00, enters it and notes the cash was counted twice.
-
The store manager approves while the area manager’s decision is pending; the record shows “Partly approved”.
-
When accounting opens the till, the till, ERP and current ERP cells on the cash line are red: a difference of 800.00, above the mid limit.
-
Opens the Z report image and the ERP till report (PDF), reads the cashier’s note and writes the finding in the control note.
-
If the area manager rejects with a reason, the cashier brings back the rejected till, corrects it and closes it again.
- Cash (TRY) · ERP
- 5,150.00
- Cash (TRY) · declared
- 4,350.00
- Note
- Cash counted twice
| Store manager | Approved | ||
| Area manager | Pending |
Cash · declared 4,350.00 · till 5,150.00 · ERP 5,150.00 → difference 800.00
- Z report · 2210 opened
- ERP till report PDF
Recount the cash and add a photo of the envelope.
SaveA correction in the ERP · Cosmetics · ERP and current ERP diverge
-
The cashier declares 5,180.00 on card; the ERP shows 5,510.00 at that moment because a cancellation has not reached it yet.
-
The cancellation is posted the next day; the till’s ERP figure becomes 5,180.00.
-
When accounting opens the till, ERP (at declaration) is orange and current ERP is green: the correction shows up on screen without anyone asking.
-
Accounting records the correction in the control note and saves; the ERP figure at completion is kept separately.
- Credit card · ERP
- 5,510.00
- Credit card · declared
- 5,180.00
- Note
- A cancellation reached the ERP late
- ERP (at declaration)5,510.00
- ERP (today)5,180.00
| ERP | 5,510.00 | diff. 330 | Minor issue |
| ERP current | 5,180.00 | diff. 0 | Matches |
- ERP at completion
- 5,180.00
- Control note
- Cancellation posted next day; OK
Illustrative screens with sample data.
The same figure, seen from four sides
Cashier declaration
ERP payment types arrive grouped as Payments, Expenses and Bank movements, already filled in; the cashier enters the count and adds the Z number, images and a note.
ERP
The figure at declaration, today’s figure (ERP current) and the figure kept at completion, in separate columns.
New-generation till
The Ingenico (iCiroPro) Z report arrives with terminal and Z number; card and cash payments are matched by bank.
Bank
Bank movements arrive through Bulut Tahsilat and are matched by the reference the cashier enters.
Rules in the system, decisions on the record
- The Z/X number and its image, bank movement and payment images can be required; if missing, the declaration will not close.
- A closed declaration cannot be reopened; a rejected till is brought back and corrected.
- Approval: store manager and area manager; then head office accounting checks.
- The light, medium and high control limits are your settings.
- When accounting saves, the till is complete and its lines are locked; the ERP figure at that moment is kept separately.
- Store users see only their own stores; view-only access can be granted.
Differences at a glance, decisions on record
- For every till, accounting sees from the cell colour which source does not match.
- A later correction in the ERP shows up on its own, as the ERP and ERP current columns diverge.
- Z report, receipt and cashier note on one screen; no need to call the store.
- From apparel to cosmetics, the same rule applies at every till in a multi-store chain.
Till declaration step by step › · Tills and the Z report › · E-invoicing and finance ›
Frequently asked questions
Which tills send data?
Today, Z reports from Ingenico (iCiroPro) new-generation tills arrive with terminal and Z number. Data is fetched as the declaration closes, and can also be pulled manually from the transfer screen.
How are bank movements matched?
Bank movements arrive through Bulut Tahsilat and are matched by the reference the cashier enters on the bank line. Accounting can also match them manually from the bank list.
Who sets the colour limits?
You do. The light, medium and high control limits are settings; each cell’s colour comes from the difference between the cashier’s figure and the source.
What if the ERP is corrected later?
The ERP column shows the figure at declaration, ERP current shows today’s figure. If there was a correction the two columns diverge and change colour; when accounting saves, the ERP figure at that moment is kept separately.
Is an ERP connection needed?
Yes; payment types and sales figures come from the ERP. The Nebim connection is in use today; Logo, SAP and Mikro connectors are in the final stage; we are working on Dynamics 365 and Oracle connectors.
A till at day end is a statement with four witnesses: the cashier, the ERP, the till and the bank sign the same line. When the signatures agree the line is green; a signature that does not is flagged red and goes to the top.
Let’s set up your day end
We define your payment types, approval order and control limits around your store structure.